10 Tasks that a Virtual Assistant (VA) can do for you

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Are you a sole trader, entrepreneur or start-up and spend too much time with your daily administration? Do you want more time to focus on your core business, launch your products or services, or grow your business? However, you do not have the budget, office space or computer equipment to hire a Personal Assistant.

The solution is a Virtual Assistant (VA). A Virtual Assistant works on a freelance basis from home, is more flexible and can take on many tasks to give you more time to focus on your business. You don’t incur any hiring costs, monthly salary and expenses, can hire the VA for a few hours, an urgent project, or a certain number of hours per month, as and when you need her.

Here are 10 example tasks that a VA can do for you;

1. Emails

Sort, answer, filter or highlight emails by urgency, set-up subfolders (e.g. for clients, projects, home, private, etc.), set-up filters to have incoming emails moved directly into a subfolder, archive emails, and delete spam and junk emails.

2. Diary

Organise meetings or appointments, set-up conference calls, confirm by phone or email to the participants, send dial-in information, book a conference room, enter appointments in the calendar and synchronize electronic devices (mobile phone, laptop, etc.).

3. Travel

Book flights, hotels, trains and taxis, create travel itinerary, enter appointments into the diary and synchronize electronic devices. If required apply for a visa and organise foreign currency or traveller cheques.

4. Data input and maintenance

Manually enter or scan business cards into a CRM or Excel spreadsheet, regularly update and maintain the database with customer or project information.

5. Research

Carry out research for projects (e.g. product information, services, potential markets), purchases and sales, or business expansion (e.g. competitors in the same market, potential foreign markets, franchises, etc.) and publish results in CRM or document.

6. Translations

Translations of correspondence and documents into English and German, audio or copy typing and proofreading of websites, documents and marketing material.

7. Accounting

Issue invoices, claim outstanding invoices, update billing database, create travel expenses, produce expense report for accountant or bookkeeper.

8. Social media marketing

Set-up the automation of blogs and posts on various social media platforms (e.g. Facebook, Twitter, Instagram, LinkedIn, Pinterest), searching for related articles and images to produce regular content, enhance your online presence and increase followers. Creating and distributing email newsletters via MailChimp.

9. Events Organisation

Organise events (e.g. meetings, team outings, exhibitions, trade fairs, etc.), compile the participants’ information, confirm the event, collect reviews from participants after the event and summarise the results.

10. Website

Create, proofread or translate a WordPress website. Ensure monthly maintenance of plugins and content.

I hope this brief summary was helpful. Should you have further questions or would like to receive more information about my services, please contact me on tel. +44 (0)7733 316671 or send me an email to hello@annecornishva.co.uk.

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